Bookkeeper (Xero Accounting): 3 month Contract

Short Job Description: 

Specializing in Construction, Mining & Training, our client is looking for an experienced Bookkeeper for a 3 month contract, based at Head office in Centurion. Xero Accounting beneficial and should be highlighted on the cv and cover letter. Immediate start.

Where will the candidate work from, if not home based? (Town/Suburb or state work-from-home): 
Centurion, office
Select which one of these best describes the role: 
Full time - in office
Main area of expertise for this position: 
Assistant Accountants
Required Qualification: 
Post matric financial qualification
Required computer program skills: 
MS Office (intermediate Excel) and Xero
Estimated hours (state hours per day or week): 
Full day
Remuneration in ZAR: 
R20 000 pm (negotiable)
Remuneration term: 
Job posting date: 
Thursday, July 11, 2019
Full Job Description: 

RecruitMyMom supports Moms through all life stages. We understand the need amongst some candidates and employers, with gender advancement opportunities, for full-time office-based positions. These are carefully considered and may be advertised on our site from time to time.

Duties include but not limited to:

  • Full Debtors & Creditors Function (must have a good understanding of VAT): daily printing/capturing of all creditor’s invoices in Xero (correct GL/Vat), and invoices and statements are received on time. Ensure that creditors ageing is clean and all payments are up to date - monthly Creditors Reconciliation to statements. Preparing of payment file for management sign off at the end of the month. Invoicing all debtors’ invoices as per signed off supporting documentation, timeously. Updating of invoices, sending out and follow-up on overdue debtors. Posting of retention revenue journals.
  • Cashbook processing & bank reconciliations: Daily importing, allocation and reconciliation of the bank transactions on Xero. 
  • Month-end Journals: updating of the Fixed Asset Register & the calculation & posting of depreciation journals. Process sales & purchases transactions of fixed assets. Monthly Salary control, staff loans and advances account reconciliation & accounting for provident fund, medical aid & PAYE in Xero. Instalment sale accounts reconciliation – Interest & Bank Charges Journals to reconcile back to amortization schedules. Monthly Intercompany account recons and balance confirmations
  • Loading of daily & month end payments in the bank
  • Daily Cashflow reporting
  • Monthly Balance Sheet Reconciliations, and saving various supporting documents on Dropbox
  • Monthly Compilation of Management Packs in excel
  • Project & Cost Centre Reporting
  • Inventory & Diesel: Control, monitoring & reconciliations of stock on hand as well as the diesel account. Processing monthly entries in Xero
  • Petty Cash: Control, monitoring & reconciliations of multiple petty cash accounts, and processing monthly entries in Xero
  • Assist in the audit process and compiling of audit schedules
  • Asset Control: sign off of plant purchase orders. Monitor equipment expenditure (per month & by plant), and reconcile monthly usage of equipment and individual asset reporting. Ensure asset files are complete and update.  Arrange for Tracker to be installed in all assets purchased. Monitor Insurance Policy (ensure policy it up to date and all assets are insured at the time of purchase, or removed at the time of sale). Liaise with the insurance company regarding any claims or updates to the policy, and complete all claim documentation and follow up on the process.
  • Banking: completing forms for any bank access or account changes, and gathering supporting documents for the financing of assets purchased

Individual qualities/traits:

  • High attention to detail - task orientated.
  • Exceptional time management skills and able to work under pressure as have multiple entities to process
  • Exceptional interpersonal skills and self-motivated
  • Problem-solving capabilities & be able to take initiative

Qualifications and skills:

  • Minimum of 3 years’ relevant experience, with post matric qualification
  • Xero Accounting Software experience required (should be noted in the cover letter and cv). MS Office - Intermediate Excel experience
  • Construction & Mining Industry experience (beneficial and should be highlighted in the cover letter).
Application process:
Before applying check that your CV is comprehensive and that the roles and responsibilities demonstrate your capabilities and experience rather than a list of tasks. Always write in full sentences. You have up to 12 places of previous employment to demonstrate your skills, use as many as you feel are required but always include more than one. Write a motivational email explaining why you should be considered for the role. The motivational email will be seen before the CV and is submitted to the client with the CV. If you have not heard back within 14-21 days please assume the application was not successful.

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