Bookkeeper/Office Manager

Short Job Description: 

A company in the Architectural/Design space is seeking to appoint a competent and reliable Bookkeeper to perform bookkeeping and office management functions. The position will be based in the Southern Suburbs of Cape Town. The position is a full-time position with flexibility.


Where will the person be based? (Town/Suburb/work-from-home/remote): 
Claremont office
Select which one of these best describes the role: 
Full time - in office
Main area of expertise required: 
Required Qualification: 
bookkeeping qualification
List of required computer software skills: 
Excel, Word, Pastel
Estimated hours: 
Remuneration in ZAR: 
18k - 22k per month
Remuneration term: 
Job posting date: 
Wednesday, September 9, 2020
Full Job Description: 


Duties will include:

  • Monthly accounting – processing bank accounts on Pastel
  • effect payment of VAT once accountants have prepared the vat return with supporting workings, lodged the return, forwarded the payment details and lodged the monthly returns
  • Assist accountants with information needed regarding the annual financial statements
  • Full reception / management of day to day administrative duties for office
  • ‘Unpacking claims’, preparing payment certificates etc.
  • Opening Retention Funds
  • Letters of appointments to Contractors upon receipt of Capex approval.
  • Issuing payment certificates to clients for payment.
  • General Filing
  • Ordering of stationery, refreshments & cleaning supplies
  • Debtors & Creditors management
  • Monthly invoicing / filing / liaising with clients
  • General typing – word / fee proposals, capex requests, recon’s, spreadsheets on Excel
  • All flight, car hire bookings
  • Personal administration for the Managing Director - co-ordinating bookings for 2 x holiday houses:
    • Posting the ads on Gumtree
    • Responding to queries on Travel Ground, Airbnb & Safari
    • Process cash book for the “Property Co.” in Excel
    • Prepare invoices / schedules for the Properties
    • Prepare wages



Application process:
Before applying check that your CV is comprehensive and that the roles and responsibilities demonstrate your capabilities and experience rather than a list of tasks. Always write in full sentences. You have up to 12 places of previous employment to demonstrate your skills, use as many as you feel are required but always include more than one. Write a motivational email explaining why you should be considered for the role. The motivational email will be seen before the CV and is submitted to the client with the CV. If you have not heard back within 14-21 days please assume the application was not successful.

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