Executive Office Administrator

Short Job Description: 

Strategic based communications organisation urgently needs a professional Executive Administrator to support the managing director (based in Washington, DC) and deputy managing director (based in Cape Town) with basic financial management and office administration duties. Tertiary Business Administration degree or similar essential. Start date as soon as possible. 5 years experience essential.

Where will the person be based? (Town/Suburb/work-from-home/remote): 
Southern Suburbs, office 2 days a week and remote 3 days (can vary)
Select which one of these best describes the role: 
50% or more work from home
Main area of expertise required: 
Executive Assistants
Required Qualification: 
Administrative and/or legal secretarial qualification
List of required computer software skills: 
Advanced MS Office skills, including Excel and PowerPoint and Basic familiarity with Apple platforms
Estimated hours: 
8.5
Day
Remuneration in ZAR: 
R25 000
Remuneration term: 
Monthly
Job posting date: 
Friday, October 23, 2020
Full Job Description: 

Please note the monthly salary for this role is negotiable, depending on experience and skill set. The position is open immediately and the start date is as soon as possible. The successful candidate will demonstrate the potential to grow into the role of operations coordinator.

Shortlisted candidates will be given a test. 

Key responsibilities

  • Efficient and professional administrative support to the managing director (based in Washington, DC) and deputy managing director (based in Cape Town)
  • Manage client and contact databases
  • Reception and telephone answering duties
  • Update project management calendars
  • Prepare marketing presentations
  • Prepare invoices (SageOne)
  • Manage payables and receivables
  • Oversee and coordinate general office administration
  • Minute meetings as required
  • Book travel
  • Update and manage filing systems
  • Produce a range of business correspondence to a high professional standard
  • Attributes and behaviours
  • Highly professional self-starter
  • Team player with good emotional intelligence
  • Exceptional attention to detail
  • Ability to work well under pressure and independently
  • Ability to work with discretion
  • Reliable and able to deliver on deadline
  • Willingness to embrace and learn new technology and incorporate this into our systems
  • Sense of humour

Requirements

  • Minimum grade 12 (matric)
  • Administrative and/or legal secretarial qualification
  • Bookkeeping or accounting background
  • Excellent English writing skills
  • Minimum of five years’ experience as an executive assistant or in a similar role
  • Advanced MS Office skills, including Excel and PowerPoint
  • Basic familiarity with Apple platforms
  • Excellent typing skills
  • Valid driver’s license
Application process:
Before applying check that your CV is comprehensive and that the roles and responsibilities demonstrate your capabilities and experience rather than a list of tasks. Always write in full sentences. You have up to 12 places of previous employment to demonstrate your skills, use as many as you feel are required but always include more than one. Write a motivational email explaining why you should be considered for the role. The motivational email will be seen before the CV and is submitted to the client with the CV. If you have not heard back within 14-21 days please assume the application was not successful.

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