Finance Office Administrator

Short Job Description: 

Small dynamic consulting firm, that aids entities with sustainable development, requires an experienced bookkeeper with general administration experience.

Where will the candidate work from, if not home based? (Town/Suburb or state work-from-home): 
Parktown, office
Select which one of these best describes the role: 
Flexible working hours
Main area of expertise for this position: 
Administrator - Accounting & Finance
Bookkeeping
Required Qualification: 
Bookkeeping
Required computer program skills: 
MS Office
Estimated hours (state hours per day or week): 
15 hours per week (3 mornings a week with flexibility)
Remuneration in ZAR: 
R8 000 - 10 000 per month negotiable
Job posting date: 
Thursday, July 11, 2019
Full Job Description: 

Role

A consulting firm working in the development sector, a small team of three facilitators. The company works with donors, corporates, government and NGOs as clients. Deliver consulting services to enable clients to work in collaboration with diverse partners to achieve their developmental vision. Often work in rural and urban environments outside of Johannesburg, where head office is based.

Firm needs a person to administer all of the financial record keeping, invoicing, tax processes and budgeting for our projects and our business. The organisation is currently working on two large projects, which have different reporting and invoicing procedures, and these require close management by the administrator. 

Responsibilities

Weekly

• Digitise incoming invoices and receipts received, allocate and file

• Record transactions in Quick Books

• Keep back-ups of all data

• Prepare client invoices as and when required

• Update director’s reimbursement claims for travel and expenses

• Update cashflow

• Load payments on FNB banking for management to release

• Follow up on unpaid client invoices and directly with the client

• Upload documents on Shared Drive

• Ensure documentation complies with each project requirement

Monthly

• Calculate salaries and prepare payslips

• Notify accountant of Paye, UIF and SDL by 1st of the month and pay on time

• Submit UIF return 

• Notify accountant of Vat output and input (Periods 01,03,05,07,09,11) and pay on time

• Prepare timesheet template for all employees

• Reconcile bank account and send copy to relevant parties

• CCI – Reporting and invoice on project– upload on Dropbox. Address questions and queries from management

• Manage implementation of travel policy: travel bookings where required, records for invoicing purposes, records for SARS purposes

• Records of leave taken by all staff

• Manage all service providers including all software integral to business operations

Annual

• Send Paye, UIF information to Avril for IRP5s (August and February)

• Send Quick Books income statement, balance sheet and ledger to accountant for preparing AFS

• Submit COID (Workman’s Compensation Return)

Ad Hoc

• Support the preparation of budgets for new proposals prepared and submitted

 

Application process:
Before applying check that your CV is comprehensive and that the roles and responsibilities demonstrate your capabilities and experience rather than a list of tasks. Always write in full sentences. You have up to 12 places of previous employment to demonstrate your skills, use as many as you feel are required but always include more than one. Write a motivational email explaining why you should be considered for the role. The motivational email will be seen before the CV and is submitted to the client with the CV. If you have not heard back within 14-21 days please assume the application was not successful.

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