HR Officer (Half-day)

Short Job Description: 

An established supplier of technologically advanced products needs a Human Resource Officer to manage all HR functions on a half-day basis.

Where will the candidate work from, if not home based? (Town/Suburb or state work-from-home): 
Roodepoort
Select which one of these best describes the role: 
Part-time hours
Main area of expertise for this position: 
Human Resources / HR
Industrial & Employee Relations
Remuneration & Benefits
Skills Development
Required Qualification: 
Bachelor's Degree / Related Diploma
Required computer program skills: 
MS Office, VIP Payroll (Advantageous)
Estimated hours (state hours per day or week): 
5 hours per day
Remuneration in ZAR: 
R20,000 - R25,000 per month based on experience and expertise
Job posting date: 
Friday, February 8, 2019
Full Job Description: 

Job Purpose/Background:

To deliver human resource and employee relations support to the business; consisting of moderately complex, routine and administrative activities. This role will act as a business partner by understanding the support requirements of the business and delivering in such a way as to improve efficiencies and processes in the business.

The role will also direct the consistent implementation of human resources policies and practices throughout the business.

 

KEY RESPONSIBILITIES:

Recruitment & Talent Management

  • With the relevant line manager, prepare job specs for any vacancies
  • Advertise all vacancies, both internally and externally
  • Screen applicants and conduct interviews with the line manager
  • Co-ordinate employee take-on documentation and onboarding processes, including the drawing up of accurate employment contracts
  • Communicate all new appointments via the appropriate channels
  • Educate line managers on the principles and processes of recruitment
  • Maintain excellent and accurate employee records
  • Continuously maintain job descriptions 
  • Guide and support business unit managers on recruitment, promotion, and termination procedures, in-line with legislative requirements

 

Policies and Process

  • Put standard HR policies and processes in place that are aligned to legislation and the businesses strategic and operational objectives
  • Develop and maintain policies, conducting training on the policies as required
  • Proactively support the delivery of best practice HR processes
  • Provide guidance on the interpretation and application of company policies and procedures, as required
  • Provide HR advice and support to managers and employees on operational HR matters

 

Payroll Administration

  • Assist managers to take accountability for employee timekeeping records on the internal system
  • Review timekeeping information and submit to the payroll department for weekly wages
  • Submit all relevant weekly wages information and changes to monthly salary information to the payroll department (overtime, bonuses etc)
  • Review payroll reports for weekly wage and monthly salary employees to ensure its accuracy
  • Sign off on payroll information with the relevant line manager / director
  • Collate information for payroll processing, and sign off on payroll, taking accountability for its accuracy and completeness

Performance Management

  • Train / coach managers on how to manage performance on a daily, weekly and monthly basis
  • Put KPI’s in place where appropriate and collaborate with line managers to improve their department’s performance
  • Assist in diagnosing and managing performance problems

 

Industrial Relations

  • Coach department managers on current and relevant employment legislation
  • Address employee concerns by investigating and evaluating issues discreetly, and providing advice and guidance to resolve the concern
  • Keep appropriate records and ensure that all relevant documentation is stored as required
  • Institute disciplinary processes, where appropriate
  • Attend to all CCMA conciliation and arbitration matters
  • Manage industrial action in accordance with current legislative requirements

 

Training and Development

  • Guide and support department managers to conduct development discussions and collate their department training and development plans
  • Monitor individual employee development within the departments
  • Maintain records of all training
  • Submit the Workplace Skills Plan and Annual Training Report on time; ensuring that the rebate is received
  • Proactively put plans in place to support the company’s BEE strategy on learning and development
  • Take accountability for employee satisfaction surveys, and efforts to improve on any areas of concern highlighted by these surveys

 

BBBEE Monitoring and Support

  • Together with the Executives of the business, map out the annual and future BEE plans
  • Ensure that BEE initiatives are budgeted correctly and that the action plans are implemented to achieve the targeted score
  • Monitor the progress of BEE and report to the Executives and/or Board
  • Proactively improve the BEE scoring in each area where improvements are possible
  • Manage the annual BEE audit

 

Employment Equity

  • Put Employment Equity committee in place, train employees and comply with all other legislative requirements
  • Schedule EE committee meetings and keep records
  • Submit all EE reporting requirements timeously

 

Reporting

  • Submit monthly HR reports to the Executives and prepare updates for the Board
  • Provide weekly and monthly updates all managers on the relevant HR matters in the business. Show proactive efforts to solve them
  • Report on key HR metrics, where appropriate

 

 QUALIFICATIONS & EXPERIENCE

  • Relevant Bachelor’s Degree / related diploma.
  • Minimum of 4 years in Human Resource function
  • Previous experience at CCMA and internal disciplinaries is advantageous
  • Proven history of successful implementation of HR practices
  • Previous payroll experience is an advantage
  • Previous experience in managing BBBEE is an advantage

 

SKILLS & COMPETENCIES

  • Working knowledge of current HR legislation
  • Ability to engage and operate at all levels of the organization
  • Excellent listening and communication skills (verbal and written)
  • Superior organizational skills
  • Proficient in MS Office: Word, Excel, PowerPoint, Outlook
  • Presentation and/or facilitation skills
  • Goal-oriented
  • Proactive, with the ability to work independently
  • Excellent interpersonal skills
  • Excellent administrative skills
  • High levels of integrity and resilience
  • Problem solving ability
Application process:
Before applying check that your CV is comprehensive and that the roles and responsibilities demonstrate your capabilities and experience rather than a list of tasks. Always write in full sentences. You have up to 12 places of previous employment to demonstrate your skills, use as many as you feel are required but always include more than one. Write a motivational email explaining why you should be considered for the role. The motivational email will be seen before the CV and is submitted to the client with the CV. If you have not heard back within 14-21 days please assume the application was not successful.

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