Office Manager: Financial Administration (Part-Time)

Short Job Description: 

This role includes some office management and executive personal assistant functions for a small and dynamic family-style team. The core financial functions of this role will be managed independently (with key input from the director) and these require focus, attention to detail, discretion and total trustworthiness. Some design / creative experience would be a plus, but not absolutely necessary. The role is part-time - hours negotiable and would start off on 10 hours per week to move up to 20 hours per week over time.

Where will the person be based? (Town/Suburb/work-from-home/remote): 
Work from home during Lockdown, Observatory offices after
Select which one of these best describes the role: 
Part-time hours
Main area of expertise required: 
Assistant Accountants
Administration - Office
Executive Assistants
Management - Office and Administration
Personal Assistants
Secretarial - Office and Administration
List of required computer software skills: 
MS Office suite
Estimated hours: 
10 hours
Remuneration in ZAR: 
Remuneration term: 
Job posting date: 
Thursday, February 18, 2021
Full Job Description: 

We require an assistant with great interpersonal skills and flexibility who will enjoy a varied task list and is willing to “muck in” to achieve team goals and deadlines at times.

Key tasks: 

  • Manage, record and report on the cash flow of the business
  • Manage business expenses, ensure suppliers are paid and records are kept
  • Prepare fee proposals and monthly fee accounts to clients (with director’s input)
  • Liaise with accountants and collate documents for VAT and tax season and monthly payroll
  • Office management: including managing office supplies, cleaning supplies, coffee and tea, infrastructure, insurances, etc. 

Additional tasks: 

  • Provide administrative support to the director 
  • Assist with council submissions and tracking of applications in process
  • Assist in report writing, minute taking and other team admin
  • Prepare and collate pitches for prospective work
  • Organize Staff functions and marketing strategies
  • Organize yearly promotional gifts to clients/staff
  • Website and social media updates.
Application process:
Before applying check that your CV is comprehensive and that the roles and responsibilities demonstrate your capabilities and experience rather than a list of tasks. Always write in full sentences. You have up to 12 places of previous employment to demonstrate your skills, use as many as you feel are required but always include more than one. Write a motivational email explaining why you should be considered for the role. The motivational email will be seen before the CV and is submitted to the client with the CV. If you have not heard back within 14-21 days please assume the application was not successful.

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