Payroll Administrator (Work from Home)

Short Job Description: 

Payroll specialist required for this wonderful opportunity to work with an industry expert.  Work from home and attend meetings in Randburg.  In-depth payroll experience and a fully functional home office with reliable network connectivity are requirements for this permanent role.

Where will the candidate work from, if not home based? (Town/Suburb or state work-from-home): 
Work from Home and attend meetings in Randburg
Select which one of these best describes the role: 
Full time - with flexibility
Main area of expertise for this position: 
Payroll - Accounting & Finance
Human Resources / HR
Human Resources / HR Consultant
Payroll - Office & Administration
Required computer program skills: 
Various Payroll
Estimated hours (state hours per day or week): 
Remuneration in ZAR: 
R20 000 - R24 000 per month
Job posting date: 
Tuesday, April 16, 2019
Full Job Description: 

RecruitMyMom supports Moms through all life stages. We understand the need amongst some candidates and employers, with gender advancement opportunities, for full-time office-based positions. These are carefully considered and may be advertised on our site from time to time.

Minimum Requirements:
Please Note: no application will be considered unless the candidates qualify in terms of these minimum standards.

  • Candidates must reside in the Johannesburg Metro and must have their own vehicle and drivers’ license.
  • Must be self-disciplined and self-motivated and able to work on your own with experience working independently
  • Must be able to work under times of extreme pressure
  • Must have dedicated and appropriate space for a home office. A physical inspection will be conducted before any appointment is made.
  • 6 years' hands-on payroll administration, not just data capturing. Candidates will be expected to demonstrate their knowledge of payroll and associated matters.
  • Solid working experience in MS Excel including formula as well as MSWord
  • Experience in SARS e-filing
  • Experience with a 3rd party Payment provider such as BDB or Fihrst Management Services
  • Knowledge of Internet-based Fund systems such as those used by Old Mutual, Alexander Forbes, Momentum etc.
  • Must be willing to learn new systems and the ability to handle technology changes

Other preferences:
Experience in PSIber Payroll system

Capturing all data of employees and maintaining that data
Monthly salary adjustments including leave administration in cases where customers are not on ESS
Monthly payroll reports, both for checking purposes and final reports for customers
Delivery of reports to customers on a monthly basis, as and when required
Liaison and meeting with customers as required
Monthly third-party reconciliations (Retirement and Risk Funds as well as Medical Aids) and reports to payroll creditors
Liaison with payroll creditors regarding queries and follow ups
Use of Momentum, Old Mutual etc. systems to upload employee data for Investment and / or risk funds and liaising with these companies with regards to any and all problems on their systems
Electronic third-party forms (such as EMP201’s on e-filing) and submitting electronic UIF files to the Department of Labour
Uploading of payment files, both Net Pay and 3 rd parties to the FIHRST management services system
Liaising with FIHRST on all queries and problems with regards to payments
ALL SARS payments to be coordinated and communicated with customers – payment dates differ based
on customer preference – payment confirmations to customers essential
Regular reminders and follow-ups with customers with regards to payroll input and the availability of funds
E-mailing payslips to employees where customers are not on ESS
Assisting employees with queries on their payslips. Ensuring that employees understand their payslips and to escalate serious problems
Maintaining all filing for allocated customers (Input, 3 rd parties and on employee personal files).
Limited written correspondence with employees
Assist customers with their own annual and bi-annual audits – providing additional reports as and when requested and have all files ready for inspection by the auditors.
Annual archiving of Payroll input, 3 rd parties and terminated employees.
Keep a detailed schedule of step by step monthly processes with the requirements of each customer.
Keeping updated with the latest developments with regards to changes in Employees Tax; Medical Aid and  Retirement fund legislation (i.e. reading/studying documentation given to you and referring to other sources of information)
Liaison with PSIber with regards to software queries and if there are problems in terms of any  processing that we need to do
The payroll administrator has full responsibility for all payrolls assigned. All mistakes must be highlighted immediately in order to mitigate possible financial loss for both the customer and SHRS.
Assist with increase letters as and when required
Assist annually with skills reporting – both in setting up and capturing information in the correctly formatted excel spreadsheets and data capturing on the various SETA websites
Monthly backups of all Excel and Word documents.

Application process:
Before applying check that your CV is comprehensive and that the roles and responsibilities demonstrate your capabilities and experience rather than a list of tasks. Always write in full sentences. You have up to 12 places of previous employment to demonstrate your skills, use as many as you feel are required but always include more than one. Write a motivational email explaining why you should be considered for the role. The motivational email will be seen before the CV and is submitted to the client with the CV. If you have not heard back within 14-21 days please assume the application was not successful.

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