Senior Operations Administrator

Short Job Description: 

This opportunity has been created within the investment administration team, at our wealth and asset management client. This role is responsible for the Collective Investment Scheme operations. While the majority of the function of the role deals with the asset administration of the company Collective Investment Scheme (CIS) portfolios, the incumbent must also provide support to other team leaders of the segregated asset portfolio administration.

Where will the person be located? (Town/Suburb/Remote): 
Rondebosch Office, with a possibility of hybrid in time.
Select which one of these best describes the role: 
Full time - with flexibility
Main area of expertise required: 
Administration - Investments or Insurance
Analyst - Investments and Insurance
Assessments - Investment & Insurance
Compliance & Risk - Investments & Insurance
Customer Service - Investment or Insurance
Required Qualification: 
BComm or relevant investment degree
List of required computer software skills: 
MS Office Suite and Excel
Estimated hours: 
Full-time Monday to Friday
Remuneration in ZAR: 
R45k - R55k per month experience dependent.
Remuneration term: 
Job posting date: 
Tuesday, October 5, 2021
Full Job Description: 

Key responsibilities include:
Oversight of the Collective Investment Scheme (CIS) asset admin team
Responsible for on-boarding and training any new team members
Oversee the implementation of any new processes or reporting requirements
Ensuring that processes and control checks are performed and adhered to.

Ensuring that statutory reporting is completed and submitted timeously. This does include the preparation and submission of some of the reports.
Processing and administration of corporate events.
Cover for team members during any absence.
Managing all external audit-related activities
Oversight of CIS asset administration, encompassing;
Daily NAV calculations
Scrip and cash reconciliations
Statutory reporting
Experience with corporate actions - including dividends distributions; corporate actions etc
General knowledge of CIS portfolio compliance
Oversight of 3 team members (2 pricing and 1 stockbroking)
Monitoring and ensuring that brokerage accounts are reconciled (scrip and cash)
Monitoring and ensuring that portfolio transfers from external brokers are executed timeously.
Processing and administration of corporate events.
Assist team members in managing the administration of the segregated equity portfolios
Back-up and risk control functions for Investment Admin Operations, incl:
Gaining general knowledge of the functions of the rest of the admin department in order to be able to assist with queries and audit-related activities
Creating new instruments on the portfolio management system, and classification of same
Quarterly scrip reconciliations
External audit-related activities

Key requirements for applicants:
• Previous experience in similar function a requirement, with a proven track record (5-6+ years)
• Tertiary qualification a requirement, eg B Com, with Accounting, or similar
• Computer literacy (advanced): MS Office suite and excel
• Deadline driven, attention to detail and excellent organisational skills

Application process:
Before applying check that your CV is comprehensive and that the roles and responsibilities demonstrate your capabilities and experience rather than a list of tasks. Always write in full sentences. You have up to 12 places of previous employment to demonstrate your skills, use as many as you feel are required but always include more than one. Write a motivational email explaining why you should be considered for the role. The motivational email will be seen before the CV and is submitted to the client with the CV. If you have not heard back within 14-21 days please assume the application was not successful.

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