Accounts Assistant/Office Administrator

Short Job Description: 

Our client in the automotive industry is seeking an efficient, diligent all-rounder with great bookkeeping/accounting and administration skills to join the team. Must be able to work independently and without constant supervision. Must be meticulous with details and accuracy. This is an in office position based in Randburg, Johannesburg.

Where will the person be located? (Town/Suburb/Remote): 
Randburg, Johannesburg in office
Select which one of these best describes the role: 
Full time - in office
Main area of expertise required: 
Accountant (Non-CA)
Bookkeeping
Estimated hours: 
8
Day
Remuneration in ZAR: 
R14 000 per month
Remuneration term: 
Monthly
Job posting date: 
Thursday, June 10, 2021
Full Job Description: 

Accounts Assistant/Office Administrator/Bookkeeper/Accounting Job, Randburg, Gauteng

 

Job Purpose:
Supporting the finance department and management team by completing routine administration and accounting tasks. 

The successful incumbent will be responsible for all relevant accounting and administration duties, including but not limited to debtors and creditors, processing, reconciliations, administration, HR etc.

 

The role:

Office Administration:

  • Maintaining office systems, including data management and filing.
  • General administration.
  • Human resources, including leave, salary info and contracts.
  • Support the General Manager, Financial Manager and Branch Manager.
  • Manage fuel and maintenance reporting monthly.
  • Handle requests and queries appropriately.
  • Handle office suppliers, stationery, telephone, photocopying, IT etc.
  • Ability to prioritise administrative duties, organise and prioritise work in an environment with multiple and varying demands.
  • Multi-tasking should come naturally and you should be able to with stand pressure in the working environment.
  • Maintaining drivers App.

 

Bookkeeping:

 1. Debtors 

  • Invoicing when necessary.
  • Capturing payments.
  • Ensuring payments have been captured.
  • Handling all account queries / reconciliations.
  • Reconciling debtors accounts. 
  • Collections escalation and credit control Implementation.
  • Statements.
  • Debtors age analysis

2. Creditors 

  • Capturing Purchase orders.
  • Capturing GRV’s.
  • Handling all account queries / reconciling creditor accounts.

3. Financial 

  • Cash up.
  • Assist Financial Manager where necessary.

 

Education:

Matric with relevant tertiary qualification in a finance related field.

 

Job Experience & Skills Required:

  • Matric.
  • Bookkeeping diploma or similar (advantageous).
  • 1 to 2 years’ experience in accounting.
  • Good Microsoft Office skills, especially word and excel.
  • Vision and SAP knowledge will be advantageous.
  • Good understanding of accounting principles.
  • Meticulous attention to detail.
  • Good relationship building skills and a team player.
  • Deadline driven.
  • Self-motivated.
  • A quick learner. 
  • Familiar with office procedures and platforms.
  • Mature, reliable and able to work independently and as part of a team.
  • Able to work with varied personality types.
  • Able to work under pressure with minimal supervision.
  • Great with time-management, organisation and able to plan and prioritise effectively.
  • Must be able to multi-task.
  • Discretion and confidentiality.
  • Ability to provide reliable administrative support to Management, team members and maintain a positive team spirit.
  • Be able to follow instructions, and structure. 
  • Speak / write English.
  • Excellent telephone etiquette.
  • Must live within a reasonable distance from Fourways.
  • Own transport.

 

Application process:
Before applying check that your CV is comprehensive and that the roles and responsibilities demonstrate your capabilities and experience rather than a list of tasks. Always write in full sentences. You have up to 12 places of previous employment to demonstrate your skills, use as many as you feel are required but always include more than one. Write a motivational email explaining why you should be considered for the role. The motivational email will be seen before the CV and is submitted to the client with the CV. If you have not heard back within 14-21 days please assume the application was not successful.

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