Accounts Payable/ Office Administration

Short Job Description: 

A company in the fitness industry is currently recruiting an Accounts Payable/Office Administrator to join their dynamic team. The successful candidate will be based in Observatory CT, and will ensure the day to day running of the office whilst producing correct and timely financial accounting records and reports. This is a 5 month maternity cover position from beginning March to August 2021.


Where will the person be based? (Town/Suburb/work-from-home/remote): 
Observatory Cape Town
Select which one of these best describes the role: 
Maternity fill-in position
Main area of expertise required: 
Secretarial - Office and Administration
Estimated hours: 
Remuneration in ZAR: 
R14000 - R16000 per month
Remuneration term: 
Job posting date: 
Wednesday, January 13, 2021
Full Job Description: 

Office administration requirements:

  • Welcoming visitors and directing them to the relevant office/personnel.
  • Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
  • Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
  • Maintaining general office files and other files related to the company’s operations.
  • Purchasing office supplies, equipment, and furniture.
  • Overseeing the maintenance of office facilities, and equipment.
  • Performing other relevant duties when needed.


Accounts payable administration requirements:

  • Cashbook function including but not limited to setting up of payment batches, allocations, posting movement to the ledger via journals and a monthly bank recon to the general ledger
  • Full accounts payable function for both local and foreign suppliers – getting sign off authorization on invoices, GL allocations and posting to the ledger. Monthly suppliers’ reconciliations to physical statements and accounting package. Resolve and follow up on all queries to strict month end deadlines. Complete suppliers applications as and when required.
  • Expense claim analysis, posting and payment – Concur oversight
  • Retail accounts payable, credit card and expense claim analysis, posting and payment
  • Assisting with annual audit preparation
  • Assisting the Senior Financial Controller with month end/quarterly reporting where applicable
  • Assisting the Senior Financial Controller with ad hoc duties as and when required
  • Supports and coordinates local issues related to the Shared Services functions as executed by AEB Treasury.


Application process:
Before applying check that your CV is comprehensive and that the roles and responsibilities demonstrate your capabilities and experience rather than a list of tasks. Always write in full sentences. You have up to 12 places of previous employment to demonstrate your skills, use as many as you feel are required but always include more than one. Write a motivational email explaining why you should be considered for the role. The motivational email will be seen before the CV and is submitted to the client with the CV. If you have not heard back within 14-21 days please assume the application was not successful.

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