Event Operations Manager

Short Job Description: 

Established company in the service industry needs an experienced Senior Operations Event Manager to oversee and manage a team of 4 for conferencing, networking and exhibition events. 6 Month contract.

Where will the candidate work from, if not home based? (Town/Suburb or state work-from-home): 
Midrand, office
Select which one of these best describes the role: 
Flexible working hours
Main area of expertise for this position: 
Event co-ordinators - Hospitality
Required Qualification: 
Tertiary qualification Events Management or similar
Required computer program skills: 
Excel, Word
Estimated hours: 
16 hours
Week
Remuneration in ZAR: 
R10 000-15000
Remuneration term: 
Monthly
Job posting date: 
Wednesday, March 18, 2020
Full Job Description: 

Summary

A team of 4 and requires some leadership to tie events together and smooth out any cracks overall.  Looking for a person who has a huge amount of attention to detail, who has the ability to multi-task, make logical decisions and manage operational expenses closely and effectively.

The role will start as a part-time position 6-month maternity contract. but may develop into a full-time role.

Experience

  • At least 5 years of events and operations experience
  • 5 years of management experience

Team Managmemnt

  • Impart knowledge on junior team members
  • Direct the team to adopt good event management habits
  • Find efficient store room packing and inventory process for the team to adhere to, to ensure all event materials get to and from events
  • Develop checklists for the team to work to and manage their processes
  • Improve processes that already exist
  • Adopt new processes to encourage time-saving
  • Close loopholes for all possible tasks to fall through the cracks

Onsite Event Management

  • Project Manage team onsite for large scale events (exhibition and conference)
  • Ensure suppliers and project team deliver on the necessary logistics timeously and professionally 
  • Ensure experience management onsite and delivery for event attendees 

Supplier Management

  • Track supplier pricing, discounts and service levels
  • Manage supplier relationships
  • Negotiate better pricing and discounts with suppliers

Cost Management

  • Analyse and find better, more cost-effective ways to run events
  • Able to work on multiple events simultaneously
  • Review all supplier invoices and ensure that we are getting good quality, well-priced goods
  • Understand all supplier contracts and minimise risk wherever possible
  • Streamlining processes and possibly bulk purchasing to reduce overall costs to events

General

  • Communication skills need to be on a very high level, written and spoken (English)
  • Increase efficiency through new processes
  • Must be able to write clear and concise emails to suppliers as well as communicate details to the market from time to time
  • Purchasing the right equipment for the office and on-site at events
  • Polishing and maintaining event checklists for all events and ensuring that the team is following them
  • Ensuring that all event arrangements are in line with the brand and up to SPW expectations
  • Delegate, SMME, Sponsor and Visitor event experience needs to be polished and thoroughly considered and perfected before every event
  • Standardising processes to allow for easier event prep for repeat events

Operations Manager top skills & proficiencies:

  • Leadership
  • Organisation
  • Decision-Making
  • People Management
  • Data Entry and Processing Skills
  • Dependable
  • Reporting Skills
  • Deadline-Oriented
  • Methodical
  • Work to a budget
  • Critical Thinking and Problem Solving Skills
  • Planning and Organising
  • Problem Solving
  • Creativity
  • Solution Orientated
  • Communication Skills
  • Influencing and Leading
  • Delegation
  • Negotiation
  • Stress Tolerance
Application process:
Before applying check that your CV is comprehensive and that the roles and responsibilities demonstrate your capabilities and experience rather than a list of tasks. Always write in full sentences. You have up to 12 places of previous employment to demonstrate your skills, use as many as you feel are required but always include more than one. Write a motivational email explaining why you should be considered for the role. The motivational email will be seen before the CV and is submitted to the client with the CV. If you have not heard back within 14-21 days please assume the application was not successful.

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