Finance and Office Administrator

Short Job Description: 

A company that operates within the agriculture sector wishes to appoint a Finance and Office Administrator, someone who strives to achieve excellence. This is a 6-month contract

Where will the person be located? (Town/Suburb/Remote): 
Kloof Street, Cape Town
Select which one of these best describes the role: 
Full time - with flexibility
Main area of expertise required: 
Administrator - Accounting & Finance
Administration - Office
Required Qualification: 
Relevant Qualification
List of required computer software skills: 
MS Office & Excel
Estimated hours: 
40
Week
Remuneration in ZAR: 
R12k
Remuneration term: 
Monthly
Job posting date: 
Thursday, June 10, 2021
Full Job Description: 

Finance and Office Administrator Job, Cape Town, Western Cape

Reporting to the Finance Manager, your responsibilities shall include, but not be limited to:

• Preparing all Purchase Requisitions for each department accurately and timely. Obtaining all necessary approvals before finally issuing the Purchase Order.

• Preparation of documentation for the weekly payment runs .

• Obtaining supplier bank account confirmations

• Completion of supplier application forms

• Liaising with courier companies as required

• Maintaining a record of employee leave requests

• Overseeing maintenance and cleaning of office and office equipment

• Fire equipment servicing and fire drill co ordination with the landlord

• Restocking kitchen, shopping for consumables and cleaning products

• Maintenance of security, alarm and access cards

• Maintaining of IT equipment register and verifications

• Maintaining 3rd party relationships with IT consultants

• Co - ordination of team travel if required

• Processing bank reconciliations in Sage One

• Processing customer invoices in Sage One

• Compiling supporting documentation for the VAT reports for South Africa and Lesotho on a monthly basis for review by the Accountant

KEY ATTRIBUTES

• Organised with a high level of accountability.

• The ability to think on your feet and solve problems.

• Able to roll up sleeves and work hard.

• Willingness to put in extra effort to meet deadlines.

• Be eager and willing to identify and contribute to continual system improvements and implementation.

• Flexibility and quick turnaround time.

• Accuracy and attention to detail.

• High level of curiosity.

• Humble and down to earth.

• Confident, comfortable and effective in a disruptive environment.

• Excellent verbal and written communications skills in order to effectively communicate between departments, different staff levels, etc.

• A diploma or experience in accounting.

• Experience in office management would be an advantage.

• Proficiency in MS Office.

• Experience with accounting software (SAGE One will be an advantage).

• A passion for technology and applications and using these to work smarter.

• High degree of accuracy and attention to detail.

Application process:
Before applying check that your CV is comprehensive and that the roles and responsibilities demonstrate your capabilities and experience rather than a list of tasks. Always write in full sentences. You have up to 12 places of previous employment to demonstrate your skills, use as many as you feel are required but always include more than one. Write a motivational email explaining why you should be considered for the role. The motivational email will be seen before the CV and is submitted to the client with the CV. If you have not heard back within 14-21 days please assume the application was not successful.

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