Office Assistant

Short Job Description: 

A small established construction company needs an Office Administrator with good computer/excel knowledge, to maintain daily operational functions. Work from the employer’s home office in Lonehill, must have at least 5 years' experience in a similar role. 

Where will the person be based? (Town/Suburb/work-from-home/remote): 
Home office based in Lonehill, Johannesburg
Select which one of these best describes the role: 
Part-time hours
Main area of expertise required: 
Bookkeeping
Administration - Office
Data Capture - Office & Administration
List of required computer software skills: 
Excel, Word, Outlook
Estimated hours: 
7
Day
Remuneration in ZAR: 
R12k per month
Remuneration term: 
Monthly
Job posting date: 
Wednesday, April 7, 2021
Full Job Description: 

Office Assistant job Johannesburg.

 

This opportunity exists for a husband and wife team who have successfully worked together for a number of years, and require administrative assistance. The successful person would be prepared to be a “ Jill of all trades” and help with all aspects of the business including recording costs of contracts, collating of spreadsheets, and generally keeping tabs on invoicing. They are in the process of purchasing a QuickBooks package for capturing.  

 

Additional duties include:

  • Answering e-mails, typing up quotes, ordering materials, and filing
  • General Admin, office work, and PA responsibilities for the 2 owners. 
  • Comparing and tracking approved quotes and orders to invoices and reporting discrepancies
  • Filing quotations and invoices in Clients files
  • Processing Invoices from suppliers on Quickbooks
  • Filing of invoices to be checked, paid and authorised 
  • Double checking that the invoices have been processed and filing the paid invoices
  • Preparing Customer Invoices or payment requests and breakdowns
  • Capture expenses to Quick Books/excel spreadsheets for various contracts.

 

Application process:
Before applying check that your CV is comprehensive and that the roles and responsibilities demonstrate your capabilities and experience rather than a list of tasks. Always write in full sentences. You have up to 12 places of previous employment to demonstrate your skills, use as many as you feel are required but always include more than one. Write a motivational email explaining why you should be considered for the role. The motivational email will be seen before the CV and is submitted to the client with the CV. If you have not heard back within 14-21 days please assume the application was not successful.

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