If you're searching for where to hire a property administrator, you're not alone. Property businesses across the residential, commercial, body corporate, facilities management, and real estate sectors are increasingly seeking experienced administrative professionals who can keep operations running smoothly while controlling costs.
Whether you need support with tenant communication, maintenance coordination, lease administration, compliance, reporting, or general property management administration, hiring the right property administrator can significantly improve efficiency and service delivery.
In this guide, we'll cover:
- What to include in a property administrator job description
- Cost-effective ways to hire a property administrator
- Why global property companies are hiring talent through RecruitMyMom
- Frequently asked questions about hiring property administrators
- How to get started
What Does a Property Administrator Do?
A property administrator provides the operational support that keeps property portfolios organised and compliant. Their responsibilities often include:
- Managing tenant and landlord communications
- Coordinating maintenance requests and service providers
- Processing invoices and payments
- Lease administration and document management
- Updating property management systems
- Scheduling inspections and appointments
- Managing compliance documentation
- Preparing reports for property managers and stakeholders
- General office administration and customer service
The exact responsibilities will depend on the size of your portfolio and the type of property business you operate.
What to Include in a Property Administrator Job Description
A well-written job description attracts stronger candidates and helps ensure you hire someone with the right experience.
1. Job Title
Use a clear title such as:
- Property Administrator
- Commercial Property Administrator
- Residential Property Administrator
- Property Management Administrator
- Property Operations Administrator
2. Company Overview
Briefly explain:
- Who you are
- The type of properties you manage
- Your location
- Your company culture and values
3. Key Responsibilities
Be specific about the day-to-day tasks. For example:
- Managing tenant correspondence
- Direct multiple tenant liaison, for example, Airbnb properties
- Coordinating maintenance requests
- Maintaining lease records
- Processing invoices
- Updating property management software
- Producing monthly reports
- Supporting property managers
4. Required Skills and Experience
Include:
- Property administration experience
- Knowledge of property management systems
- Strong organisational skills
- Attention to detail
- Excellent English communication skills
- Problem solving
- Financial administration experience (if required)
- Experience in residential, commercial, or mixed-use property
5. Employment Type
Clearly state whether the role is:
- Full-time
- Part-time
- Independent contractor
- Remote
- Hybrid
- Office-based
6. Working Hours
Include expected working hours, time zone requirements, and any flexibility offered.
7. Salary or Budget Range
Providing a salary range often improves application quality and transparency.
Cost-Effective Ways to Hire a Property Administrator
Many property businesses assume they need to hire a traditional full-time employee. However, there are several hiring models available depending on your needs and budget.
Option 1: Outsource to a Specialist Property Administration Company
Some businesses choose to outsource administrative functions to a service provider that already has a team of property administrators.
This option may suit businesses that:
- Need immediate support
- Have fluctuating workloads
- Require administrative coverage across multiple functions
- Prefer not to manage employees directly
- Need coverage almost every day of the year and can tap into a team rather than one person.
Benefits include:
- Quick implementation
- Existing systems and processes
- Reduced management overhead
- Scalable support
However, you may have less direct control over the individual handling your work.
Option 2: Hire an Independent Contractor
An independent contractor can provide flexible support based on your business needs.
This model works well when:
- You require fewer hours than a full-time worker
- Workloads vary month to month
- You require specialist project-based support
- You want to control costs while accessing experienced talent
Many experienced property administrators work independently and support multiple clients simultaneously.
Benefits include:
- Lower fixed costs
- Flexible working arrangements
- Access to experienced professionals
- Ability to scale hours up or down
Option 3: Hire an Offshore Property Administrator Through a Professional Employer Organisation (PEO)
A growing number of property businesses in the United Kingdom, Australia, New Zealand, Europe, the United States, and the Middle East are hiring highly skilled South African professionals remotely from RecruitMyMom.
Using a Professional Employer Organisation (PEO) allows businesses to hire full-time offshore employees compliantly without establishing a local entity. The alternative term for a PEO is Employer of Record (EOR).
Benefits include:
- Significant cost savings
- Access to highly skilled English-speaking professionals
- Full-time dedicated support
- Compliance managed by the PEO
- Strong cultural alignment with international markets
For many property businesses, this model provides the ideal balance between cost efficiency and dedicated support.
Why Global Property Companies Are Hiring Through RecruitMyMom
Since 2012, RecruitMyMom has helped businesses access experienced professional talent through flexible and remote hiring solutions.
We are trusted by thousands of employers, both locally and internationally, and have built a reputation for connecting businesses with skilled professionals who bring experience, reliability, and long-term value.
Why Property Businesses Choose RecruitMyMom
Access Experienced Talent
Our network includes experienced professionals with backgrounds in:
- Property administration
- Property management support
- Operations administration
- Customer service
- Finance and bookkeeping
- Executive support
Flexible Hiring Models
We support a wide range of hiring needs, including:
- Full-time employees
- Part-time employees
- Independent contractors
- Remote professionals
- Hybrid roles
- Offshore talent solutions
Local and Global Recruitment
We support employers:
- Across South Africa
- In the United Kingdom
- Australia (Where work is not required during core business hours)
- New Zealand (Where work is not required during core business hours)
- Europe
- The United States
- The Middle East
- And other international markets
Positive Social Impact
RecruitMyMom is widely recognised for its positive social impact and commitment to the financial empowerment of women.
By helping skilled mothers access meaningful employment opportunities, we enable businesses to access exceptional talent while contributing to economic participation and career sustainability.
Established and Award-Winning
Since our inception in 2012, RecruitMyMom has earned a well-deserved reputation within the recruitment industry and has received industry awards for its innovative approach to flexible hiring solutions and positive social impact.
What Our Clients Say
Frequently Asked Questions About Hiring a Property Administrator
Where can I hire a property administrator?
You can hire a property administrator through recruitment agencies, outsourcing providers, freelance platforms, independent contractor networks, or specialist talent partners such as RecruitMyMom.
Can I hire a remote property administrator?
Yes. Many property administration tasks can be performed remotely, including tenant communication, document management, maintenance coordination, reporting, and lease administration.
Is it better to hire a contractor or a full-time property administrator?
This depends on your workload and business needs. Contractors can provide flexible support for variable workloads, while full-time employees are often better suited to ongoing operational requirements.
Can I hire a South African property administrator to support an international property business?
Yes. South Africa has a large pool of experienced, English-speaking professionals who support property companies across the UK, Australia, Europe, North America, and other global markets.
Does RecruitMyMom only recruit for property administration roles?
No. We assist employers with a broad range of hiring needs across administration, operations, finance, customer service, marketing, executive support, project management, and many other professional functions.
Can RecruitMyMom help businesses both in South Africa and internationally?
Yes. We support employers locally in South Africa and businesses hiring talent globally.
Looking to Hire a Property Administrator?
Whether you need:
- A part-time property administrator
- A full-time employee
- An independent contractor
- Offshore administrative support
- A complete recruitment solution
RecruitMyMom can help you find experienced, reliable talent that aligns with your business needs and budget.
Enquire Today
If you're looking to hire a property administrator or would like to discuss the most cost-effective hiring solution for your property business, we'd love to help.
Send us an enquiry today, and one of our talent specialists will discuss your requirements and recommend the best hiring approach for your business.
